The Embassy of the Republic of Türkiye in Harare is presently seeking a Full-Time employee as personal assistant (secretary).

  A local staff (Zimbabwean Nationality) will be recruited.  

Main Duties and Responsibilities

• Arranging appointments, preparing weekly programs, and taking care of all other secretarial assignments
• Sorting incoming mails, managing and filing correspondence and documents, and preparing correspondence in English
• Assisting staff members for their appointments and administrative work
• Supplying information of a general nature about procedural, administrative and organizational processes;
• Reporting and making minutes;
• Elaborating and drafting documents and correspondence;
• Administrative, logistical and organizational support of a general nature (e.g. on official visits, missions and working visits);
• Receiving visitors

Qualification Requirements

a) Education

-  Minimum High School Degree-A level (Cambridge)

b) Experience

- minimum 3-5 years work experience in a relevant position is an asset

c) Other requirements

- Excellent command of written and spoken English.  Speaking Turkish will be an asset.

- Knowledge of standard filing and (digital) archiving techniques

- Good knowledge of Windows-based MS Office programme (Word, Excel, PowerPoint and Outlook)

- Interest and ability to work in a team in a international environment

- Able to work with a fair degree of autonomy

- Able to work with deadlines

Conditions

The actual start date will be confirmed following the outcome of the police checks.  

Required Documents

An application to be ELIGIBLE and therefore considered for the role, it must be written in English and include the following:

Resume (CV) (maximum of two A4 pages) outlining previous relevant work experience and why you are interested in working in the Embassy. Please include the names and contact details (phone number and email addresses) of three referees in the resume. One referee should be your current supervisor.

1. Latest diploma. Additional language skills must be documented.
   1. Further documentation regarding health and police clearance will be required from shortlisted candidates.

How to apply

All required documents must be submitted until Friday, 30 June 2023(17:00 hrs). Please send your application in MS Word or PDF format to embassy.harare@mfa.gov.tr  Please use the following the email subject heading ‘Application for Personal Assistant – [insert first name and last name]’.

• Only pre-selected candidates will be invited to the interview/exam by the Embassy. If you have not received any information from the Embassy, you are not selected for an interview. No follow up will be necessary.